admissions

admissions

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Applications for priority admission are due by February 3, 2017 at 4p.m. Applications received after this date are reviewed on a rolling basis.

APPLICATION PROCESS

Choosing the right school for your family is a big decision! Thank you for your interest in St Lucy School. You must submit an application for each child you wish to enroll. Apply online, and mail or deliver the associated paperwork to the school office. Office hours are Monday-­Friday 7:30 a.m. to 4:00 p.m. Each application must include the following, as applicable to grade level:

  • Completed online application
  • Application fee $50, made payable to “St. Lucy School” or paid online.
  • Most recent report card / Pre-K progress report, if applicable.
  • Recent standardized test scores, if applying for grades 3-8.
  • Copy of baptismal record, if applicable.
  • Copy of birth certificate.
  • A recent photo of your child. An informal snapshot is fine.
  • A copy of formal educational assessment, and IEPs, if applicable.

Please don’t hesitate to call or email our Admissions Director, Laurie Galdes, at (408) 378­6196 or admissions@stlucyschool.org if you have any questions.

Student Assessment:

To ensure your child’s success, it is very important that your child is academically and socially ready for admission to St. Lucy School. A student assessment is required as part of the application process. Pre-­K and Kindergarten applicants will be assessed using the Gesell Institute developmental screening. Students will receive a 45 minute assessment appointment time. Transfer applicants applying for Grades 1­-8 are required to attend an all­ day shadow visit in the student’s current grade level classroom, which will also include an academic assessment appointment with our Vice-­Principal. During the summer, students will meet with our Vice-Principal/Principal for an individual assessment.

Acceptance Priority:

The school principal and pastor, following this stated policy, shall make decisions on admission. Where there are more qualified applicants than spaces for any particular grade, students will be accepted or placed on a waiting list according to the following priorities:

  1. Age Requirement: Children entering Pre­-K must be four years old by 09/01/17. Children entering Kindergarten must be five years old by 09/01/17.
  2. Applicants applying before the priority deadline of February 3, 2017.
  3. Sibling of students currently enrolled in St. Lucy School
  4. Baptized Catholic children of active St. Lucy parishioners
  5. Baptized Catholic children of St. Lucy alumni
  6. Baptized Catholic children whose families are registered and participating members of Catholic parishes without schools
  7. Baptized Catholic children of families who are registered and participating at another Catholic parish
  8. Baptized Catholic children of families not active in any Catholic parish
  9. Non-Catholic children

In order to be considered an active St. Lucy parishioner, you must:

  • Register at St. Lucy Parish: Complete the registration form available in the parish office.
  • Participate at St. Lucy Parish: Regularly celebrate Sunday liturgy with St. Lucy parish.
  • Contribute to St. Lucy Parish: Provide regular financial support of $500 or more annually to St. Lucy Parish through monthly Parish Pay contributions or weekly giving via envelopes.

Notification letters for priority admission status indicating immediate acceptance, not ready, or waiting list for Kindergarten and Pre­-K will be mailed in mid­-February. Transfer students will be notified in March. Applicants who apply after the priority deadline will be reviewed on a rolling basis.

St. Lucy School does not discriminate on the basis of race, color, national or ethnic origin, age, sex, or disability in the admission of students, the administration of educational policies, scholarships and loan programs, and athletic and other school­ administered programs.

Timeline for Priority Admissions:

  • November 3, 2016

    Fall Open House 7:00 p.m. ­- 8:00 p.m

  • January 12, 2017

    Pre­-K and Kindergarten Parent Information Night/Open House 7:00 p.m. -­ 8:00 p.m.

  • January 29, 2017

    January Open House, 10:30 a.m. – Noon, immediately following 9:00 a.m. Family Mass; Transfer Student Information Session from 11:30 a.m. – 12:00 p.m.

  • February 3, 2017

    Applications due for priority admission by 4:00 p.m.

  • February 4, 2017

    Kindergarten and Pre-­K Screening by appointment.

  • February 2017

    Shadow day visit assessments for grades 1-8, by appointment.

  • February 12, 2017

    Notification letters mailed for Pre­-K and Kindergarten applicants.

  • March 1, 2017

    Pre­-K and Kindergarten enrollment fee due.

  • March 2017

    Notification letters mailed for grades 1­-8 priority applicants. Enrollment Fee is due within 2 weeks of acceptance.

Fall Open House: Thursday, November 3, 2016

We hope to see you at our November Open House from 7:00 p.m. – 8:00 p.m. on Thursday, November 3, 2016. But don’t wait until then to learn more about St. Lucy School. Please contact us today to schedule a private tour or ask any questions at admissions@stlucyschool.org or (408) 378-6196.

Pre-K and Kindergarten Parent Information Night/Open House: Thursday, January 12, 2017

On Thursday, January 12, 2017, from 7:00 p.m. – 8:00 p.m., administrators and teachers will share curriculum information and review our overall school program. We will also answer any questions you may have about Pre-K & Kindergarten readiness before visiting the Pre-K and/or Kindergarten classrooms.

January Open House: Sunday, January 29, 2017

Sunday, January 29, 2017 is our Open House for both current and prospective families immediately following the 9:00 a.m. Family Mass. Open House is held from 10:30 a.m. – Noon, with a grade 1-8 transfer info session at 11:30. This is a wonderful opportunity to meet families that are currently enrolled at St. Lucy School.

You will be able to visit our classrooms, chat with teachers, and learn more about our technology, campus ministry, and extra-curricular programs. You will meet with school administrators as well as current parents and student ambassadors. Please bring your children, they are welcome to browse through all of our learning spaces and explore the classrooms.

For more information, please contact our Admissions Director, Laurie Galdes at (408) 871-8023 or admissions@stlucyschool.org. We are excited to meet you!

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Tuition Contract

St. Lucy School is a non­profit organization. Keeping tuition low while sustaining an outstanding program and employing the best teachers and staff is a high priority. Upon acceptance, families enter into a contract with the school by signing their tuition contracts. The Tuition contract outlines the family tuition rate, volunteer service hour responsibility, and scrip program participation. The annual tuition may be prepaid in full before July 1, or paid over 11 months from July through June, excluding February. February is the month where fall non­-refundable registration fees are due in order to confirm registration for the following school year. A 2% discount on the tuition total is given if fees and tuition are paid in full by July 1. Monthly payments must be made through the FACTS tuition management company.

Because St. Lucy School makes every effort to minimize tuition by minimizing expenses, families must remain current on their tuition and fees. Failure to do so places the financial health of the school at risk. Anyone unable to meet the monthly payments must contact the principal. The pastor and the principal reserve the right to ask families who cannot maintain their financial responsibility to leave the school.

Tuition Categories: In-Parish, Out-of-Parish, Non­-Catholic (K­-8 only)

The tuition category status is determined each February for the following year by the Pastor and Principal after a review of family attendance at St. Lucy Parish masses coupled with regular sacrificial giving of $500 or more annually, as tracked through the family’s use of their individual numbered envelopes or through the ParishPay program.

There are three tuition categories for St. Lucy School families. The “In-Parish” status is for baptized Catholic students of families who are registered in St. Lucy Parish, contribute $500 or more annually to the financial support of the parish outside of the parish school ministry, and take a regular, active part in the life of the parish by regularly attending Mass. The “Out-of-Parish” category is for baptized Catholic children of St. Lucy School families who are registered and active in another Catholic parish but not registered or active at St. Lucy Parish. The “Non­-Catholic” status is for students who are not baptized and/or baptized Catholic students of St. Lucy Families who are not registered or active in any Catholic parish.

Volunteer Service Hours

Each family in grade K­-8 is required to volunteer 40 hours per year for a two parent household or 20 hours per year for each single parent household. Pre­-K families have a service requirement of 10 hours of volunteer service. Service opportunities are regularly posted on our internal communication website, SchoolSpeak, to help make it easy to get involved.

Children love seeing and knowing that their parents are doing something special at school. We thank our parents for being committed to making St Lucy School such a connected and warm community! Because of the strength of our parent volunteer effort, we are able to sustain a level of excellence at St. Lucy School. Our parents regularly comment that they feel welcome on campus, and that their help is clearly valued by faculty and staff.

St. Lucy School Scrip Program

Participation in the Scrip fundraising program is required as part of your tuition contract. Families are welcome to choose a buyout option of $250 per year if they would prefer not to participate. Scrip is a national fundraising program that helps merchants drive in business as well as give to worthy causes, such as education. We depend on $40,000 profit from the scrip program to help pay for school operating expenses and to keep our tuition at one of the lowest in the diocese.

Annual Registration/Enrollment Fee

All families register (or enroll for the first time) for the coming year with a non­refundable registration/enrollment payment of $550 per student.

Tuition Assistance:

St. Lucy School families may apply for a tuition assistance scholarship each year. The pastor and principal coordinate this program, in conjunction with the Private School Aid Service­ (PSAS). All communication remains confidential. In order to qualify for tuition assistance, the Private School Aid (PSAS) form must be submitted. Applications are available through the school office beginning in December. A completed tax return and all supporting documentation is required for the application to be considered. All aid is distributed based on the associated need ­based rankings.

After the information is processed, a family may qualify for aid from the Diocese of San Jose and St. Lucy School.

*NOTE: Families who are new to the school for the 2016-17 school year may also apply for the BASIC Fund, which is a privately funded multi­-year scholarship administered in San Francisco. To obtain a Basic Fund application, go to www.basicfund.org starting in December.

2016-2017 Tuition Rates:

The 2016-2017 tuition rates per student are provided below. Tuition typically increases a few percentage points each year in response to Diocesan salary and insurance scales, and strategic program and facility development on campus.

Pre-­K Tuition 2016-2017:

In Parish Out of Parish
1 Child $7,011 $7,620

Pre­-K Extended Day Care Fee 2016-2017 (Optional)

The Optional Pre­-K Extended Day Care program is a structured activity afternoon session from 12:00 p.m. ­- 3:00 p.m.

  • 2 day $1,335 per student
  • 3 day $1,835 per student
  • 5 day $2,780 per student

Grades K-­8 Tuition 2016-2017

Number of children In Parish Out of Parish Non­ Catholic
1 $8,246 $8,962 $11,451
2 $15,667 $17,028 $21,576
3 $23,089 $25,094 $32,063

Grades K­-8 Extended Day Care Fees 2016-2017 (Optional)

The before and after school Extended Day Care program (EDC) is designed to support the family by providing quality care that promotes the student’s physical, social, emotional and cognitive development in a planned environment. Qualified, experienced and loving personnel staff the program. EDC is open to K-­8 students Monday through Friday throughout the school year, between 7:00 a.m. – 8:00 a.m. and after school until 6:00 p.m. This includes minimum days and teacher in ­service days. Students have access to the Library and the TD Mac Lab in order to conduct research or do homework. They also have access to a wide range of extra-curricular clubs, Athletics, Homework Club, and Jr. High Study Hall.

Extended Day Care payments are billed monthly according to hourly usage beginning in October.

Less than 40 hours per week: $6.25 per hour per student

Greater than 40 hours per week: $5.75 per hour per student

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We accept applications throughout the year. Applications submitted by February 3, 2017 will have admission priority for fall enrollment. Applications received after that date are reviewed on a rolling basis.

You may apply online. Associated paperwork must be returned to St. Lucy School in order for your application to be complete.

Please send the following documents to the school office to complete your application to St. Lucy School:

      • Completed application for each student applying.
      • $50 application fee, payable via credit/debit card, PayPal account, or check
      • Copy of your child’s recent report card (optional for Pre-­K and Kinder applicants)
      • Copy of your child’s standardized test scores (for grades 3­-8)
      • Copy of your child’s baptismal records, if applicable
      • Recent photo of your child
      • Any IEP or special information
      • Immunization records and 5 year physical (if applicable)

Applications for priority admission are due by February 3, 2017 by 4:00 p.m.

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We are proud of our program and encourage individual school tours!

School tours give prospective families a sense of a typical day at SLS. This tour is a perfect time for interested families to ask detailed questions about the academic program, faith and service curriculum, and our wonderful community. Prospective families will not only visit classrooms in session, but also visit our Library, T.D. Mac Computer Lab, Science Lab, Studio Classroom, Jr. High wing, Extended Day Care, gymnasium, Morning Assembly Area, and outside spaces. Private tours are scheduled year round at several times throughout the school day.

Just contact our Admissions Director to schedule your tour! Laurie Galdes (408) 871-8023 or admissions@stlucyschool.org

Don’t Miss our Admission Events:

We encourage all prospective families to attend our Open Houses or information sessions. Visit our classrooms, talk with students, meet the teachers and get a feel for what St. Lucy School is all about.

Fall Open House:

Thursday, November 3, 2016 7:00 p.m. – 8:00 p.m. (Prospective Families Only)

Pre-K and Kindergarten Parent Information Session/Open House

On Thursday, January 12, 2017, from 7:00 p.m. – 8:00 p.m., administrators and teachers will share curriculum information and review our overall school program. We will also answer any questions you may have about Pre-K & Kindergarten readiness before visiting the Pre-K and/or Kindergarten classrooms.

Transfer Student Information Session (Grades 1-8):

Sunday, January 29, 2017 from 11:30 a.m. – 12:00 p.m. Transfer students have unique questions, so please drop by the Transfer Student Info Session during our January Open House. You will hear from our principal as well as students who have recently transferred into SLS.

Open House:

Sunday, January 29, 2017 for (current and prospective families) is immediately following the 9:00 a.m. Family mass from 10:15 a.m. – noon. This is a wonderful opportunity to meet families that are currently enrolled at St. Lucy School as well as connect with our teachers, administrators, and currently enrolled families.

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